What are P11D and P11D (b) Forms for and when are they required?
At the end of each tax year, as an employer, you must provide HMRC with details about any employee or director to whom you have provided:
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expenses payments
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benefits
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facilities
If either of the following situations represents your situation, you are not required to complete a p11D form
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there are no taxable expenses, payments or benefits to be returned for an individual
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the expenses and benefits have been taxed through your payroll
A P11D (b) is used to report any class 1A NIC you are due to pay for the year.
Once all your employees’ P11D forms and the P11D (b) have been completed, you submit them through the HMRC’s PAYE Online Service. If you haven't already done so, register for the PAYE Online for employer’s service with HMRC. To register, visit GOV.UK.
When is the deadline for the P11D forms?
The submission deadline for the 2023-24 P11D, P11D(b) and P9D forms is 6 July 2024. The submission of these forms must be complete via commercial software or HMRC’s PAYE online service. HMRC no longer accepts paper P11D and P11D(b) forms. Employees must also be provided with a copy of the information relating to them on these forms by the same date. P11D forms are used to provide information to HMRC on all Benefits in Kind (BiKs), including those under the Optional Remuneration Arrangements (OpRAs) unless the employer has registered to payroll benefits.
Report Payrolling benefits with a P11D (b)
Payrolling benefits removes the requirement to complete a P11D for the selected benefits. However, a P11D(b) is still required for Class 1A NICs regardless of whether the benefits are being reported via P11D or payrolled. The deadline for paying Class 1A NICs is 22 July 2024 (or 19 July if paying by cheque).
How to submit a nil return
Where no benefits were provided from 6 April 2023 to 5 April 2024 and a form P11D(b) or P11D(b) reminder is received, employers can either submit a 'nil' return or notify HMRC online that no return is required. Employers should ensure that they complete their P11Ds accurately, including all the details of cars and loans provided.
Penalties for late filing
There are penalties of £100 per 50 employees for each month or part month a P11D(b) is late. There are also penalties and interest if for late payments of Class 1A NIC.
What is a PAYE settlement agreement and when is the deadline to submit and pay?
A PAYE Settlement Agreement (PSA) allows an employer to make a single annual payment to cover all tax and National Insurance due on minor, irregular or impracticable expenses or benefits for employees (please enquire if you would like detail on what is and is not covered).
This means there is no need to put them through payroll, no need to include them on a P11D and there is no Class 1A NI liability (Class 1B is paid as part of the PSA)
An application can be made either online or by post and needs to be done by the 5th July following the first tax year it applies to.
Any tax or National Insurance due for 2023-24 under a PSA needs to be paid electronically to clear into HMRC’s bank account by 22 October 2024 (19 October 2024 for payments by cheque).
The deadline for P11D and P11d (b) forms is approaching on the 6th of July. Contact your local Moore UK office for support in filing your employee’s forms. Our teams are experienced in handling the submission of P11D and P11D (b) forms and can help your business file them correctly and on time.